Annual General Meeting (AGM)

An image agm meeting.

Each calendar year the Company must hold an AGM. The first AGM must be held within eighteen months of the Company being legally formed.

Afterwards the AGM must occur within fifteen months of the last AGM in order to:

  • approve the annual accounts
  • elect board members
  • consider any other matters notified in the notice calling the meeting

Three weeks written notice must be given to every member prior to the date of the meeting.

The Board

Between Annual General Meetings, the Company is managed by the members of the Board. This is an elected  process conducted at the AGM. The board and consists of a minimum of five upto a maximum of eleven residents , however consistently  has been operating with nine elected members over the past several years. An additional four co-opted members and be elected to support the delivery of the aims, objectives, vision, core values and pledge.

  • Five to eleven resident representatives nominated and elected by  Members
  • FOUR others co-opted by the Board – who may or may not be members of the Company

Elected Board

Elected Board members serve for a one year and retire at the end of each term however they can seek re-election, during each annual AGM. This helps to ensure that every member has the right to stand for election, and the company ensure the right skills set, experience and knowledge is captured ensuring the company continue to diversify with the changes in legislation and law. Co-opted members also retire at the AGM following their co-option.

Once a Board members period of office is finished, they are eligible for re-election or co-option.

Officers in Control

The following officers are appointed by the elected members of the Board by vote after the AGM:

  • Chairperson
  • Vice Chairperson
  • Secretary
  • Treasurer
  • Assistant Treasurer

To reflect the role the Company has in managing the Dovecotes TMO area, the Chairperson must be a resident member of the estate and is responsible for facilitating all types of general meeting. If they cannot make a meeting, a another nominated officer or board member will deputise.

In the case of an equality of votes the Chairperson shall have a casting vote.